Topics in this newsletter:

• New step in collection management at the Foundation for Monument Ownership
• Expansion of the DEVENTit team
• Generating tags from images via AI
• Review of the Atlantis User Consultation
• AI as a tool for registering collections

New step in collection management at the Foundation for Monument Ownership

We are pleased to share that the Foundation for Monument Ownership has chosen Atlantis as their new collection registration system. This choice represents an important step in the further professionalization of their collection management and in consolidating knowledge, processes, and documentation within one central system. After a careful comparative study, Atlantis emerged as the most suitable solution. The foundation itself shares about their choice:

“After a comparative market research, we decided to choose Atlantis as our collection registration system because it offers us everything we need with the freedom to configure it to our unique needs. The Foundation for Monument Ownership manages collections at various locations that can be housed in Atlantis within one system, allowing us to clearly (distinguish) the collections. Additionally, it is great to collaborate, with short lines of communication and prompt service!”

With Atlantis, all collections are brought together in one integrated environment where the unique identity and work structure of each location remain visible. Among others, Kasteel Radboud, Kasteel Slangenburg, Buitenplaats Trompenburgh, and the Foundation for Monument Ownership itself participate in the joint setup.

We are proud of the trust that the Foundation for Monument Ownership places in Atlantis and look forward to a long-term, constructive, and inspiring collaboration. 

Expansion of the DEVENTit team

At DEVENTit, we continue to grow, and therefore we are very happy to welcome four new colleagues. 

• Julian van Dijk has been working with us as a Software Engineer since October. He is mainly involved in the technical execution of projects within Atlantis.
• Adrian Vermeij started as a project leader on December 1. He will play a crucial role in scheduling and coordinating our projects to ensure everything runs smoothly and efficiently.
• Starting January 1, 2026, Tim Ras will join our team as a Support Engineer. In addition to his support tasks, he will also provide training.
• Rens Harinck is currently completing his graduation assignment at DEVENTit. After finishing this, he will join us as a Software Engineer.

We are pleased with the expansion of our team and look forward to a successful collaboration!

Generating tags from images via AI

Within Atlantis, an AI layer has become available that allows connections to external AI tools. Previously, the connection with Transkribus was highlighted to provide handwritten sources with transcription via AI. 

To further leverage the potential of this AI layer, we are introducing the generation of tags from images. This service analyzes images and provides them with relevant tags/labels. These labels serve as additional metadata, making images directly more discoverable and searchable within search, result, and filter fields. Even photos with minimal metadata can be enriched in this way, making your digital content more accessible and efficiently managed.

The connection with external AI services works simply via worksets: the user creates a workset, selects an AI service, and Atlantis ensures that the data is sent – and received – to and from the external party. This approach is flexible and expandable. The first connections have been realized with Amazon SDK. It is possible to deploy another tool. 

By utilizing these AI services, organizations can make smarter use of their digital content, accelerate searching and filtering, and significantly reduce manual data enrichment. The result: More visibility, better findability, and a richer user experience.

Review of the Atlantis User Consultation

On Wednesday, November 12, the Atlantis User Consultation took place. It was a very successful session with about 120 participants, both physically present and online connected. 

During the session, a comprehensive demo of Atlantis 7 was presented. The latest functionalities of the platform were explained, and participants could ask questions about the application and benefits of the transition to Atlantis 7. Additionally, important topics such as developments, Foundation Continuity, and Cloud backup were on the agenda. The board contributed in collaboration with the Digital Heritage Network about the process from historical object to node in the heritage data network. 

For those who missed the session or want to read back the details, the minutes and the presentation are available in Jira. Use the button below to view the documents.

AI as a tool for registering collections

AI offers museums and heritage institutions new opportunities to make the process surrounding heritage collections smarter and more efficient, without losing sight of the expertise of staff. The magazine Museumpeil describes how AI is used to translate texts, rewrite them, and improve visitor information, for example. This shows that AI can be supportive, but that human knowledge always determines the substantive choices. It is essential to clarify what is authentic and what is digitally generated.

Within Atlantis, we have also developed functions to concretely implement these possibilities. Objects can be automatically enriched with metadata (tag generation), making them better searchable and findable. Handwritten documents can be automatically recognized and transcribed via a connection with Transkribus, making historical sources readable and well searchable. This is just the beginning; AI has become a fixed part of the roadmap at DEVENTit. 

In this way, AI supports the registration process, makes object information more accessible and insightful, and helps staff register collections in an efficient and straightforward manner.