Topics in this newsletter:

• War Museum Medemblik switches to Atlantis
• Atlantis offers integration with Transkribus
• Knowledge document image and sound archive: online or not?
• Factsheet terminology sources for collection management
• Follow DEVENTit on LinkedIn

War Museum Medemblik switches to Atlantis

We are extremely pleased to enter into a collaboration with War Museum Medemblik. War Museum Medemblik recently shared their story about this collaboration, which we would like to share:
”Collection management and preservation, it is a world in itself. War Museum Medemblik, a young museum in full development, knows this like no other. Less than two years ago, our collection was neatly sorted in a small space under the grandstand of our 1940s cinema theater, which was a temporary solution that we wanted to improve. Thanks to a unique opportunity, we were able to realize our new collection depot last year, a significant step forward. In addition, we have found several volunteers who support us with the registration, management, and preservation of the collection.

With that growth came the need for a more professional collection registration system. Until now, we registered our collection – according to the standards of the Museum Register – in Excel. But with the museum in full growth, new possibilities arose. We quickly ended up with Atlantis from DEVENTit, on the recommendation of our network. What struck us immediately was the personal approach and clear communication, which gave us the confidence to enter into this collaboration.

Atlantis not only offers us a stable and comprehensive system for collection management but also the opportunity to publish our collection via Linked Open Data with, for example, the Network of War Sources. This makes our collection accessible online to a wide audience, which seamlessly aligns with one of our main goals, namely to share history with society.

We are excited about this collaboration and look forward to working with Atlantis! Mission accomplished!”

Atlantis offers integration with Transkribus

An integration with Transkribus is now available in Atlantis. This collaboration makes it possible to easily send handwritten documents to Transkribus for OCR (Optical Character Recognition). This way, texts are automatically converted into digital, searchable data. In Atlantis, the image viewer has been adjusted so that this OCR is displayed over the handwritten page. With this new functionality, users can efficiently digitize and analyze historical documents, manuscripts, old letters, books, and archival material. Transkribus’ advanced technology ensures that handwritten texts are recognized quickly and accurately.

Moreover, we have a special agreement with Transkribus that makes the use of the integration even more attractive: customers who use Transkribus via Atlantis consume only half of the regular credits. This means significant cost savings, making the integration particularly interesting for anyone working with handwritten sources.

Below is an example seen from a detail page. Click on the T button in the lower left corner of the image viewer to see the OCR result.

Knowledge document Image and sound archive: online or not?

Films, photos, videos, sound, and other audiovisual archives are an important part of the archive and heritage collections in the Netherlands. This raises practical questions about the legal status: what about privacy and copyright? This knowledge product from KVAN (Royal Association of the Archive Sector in the Netherlands) outlines a legal framework for the digital sharing of this material from the perspectives of the Archive Act, the Copyright Act, and the GDPR/AVG.

It also explains how you can make these archives available and what options there are for consultation, including examples of protective measures that a heritage institution can apply. The emphasis is on digital and online availability and consultation. Below, view the knowledge document developed by AVA_Net and KVA.

Factsheet terminology sources for collection management

The Heritage House South Holland has released a factsheet for anyone who wants to learn how to manage collections better and make them more accessible using standardized terminology. By using standardized terms, not only is the consistency of data improved, but the exchange of information between institutions is also made easier.

The factsheet explains in an accessible way how to use different terminology sources to optimize your collection registration. It provides extensive attention to the use of thesauri: what they are, how they help organize related terms and concepts, and how to extract relevant terms from the Term Network. Additionally, practical examples are provided so that you can immediately start implementing standardized terminology in Atlantis.

Furthermore, the factsheet contains tips for selecting the right terminology sources and how to integrate them into existing systems. The benefits of a standardized approach are also emphasized, such as better findability in online catalogs and improved accessibility for a broader audience, including researchers and heritage enthusiasts. In short, a valuable tool for anyone who wants to take professional collection management seriously.

Follow DEVENTit on LinkedIn

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