Topics in this newsletter:

• Future-proof collection management system for CBG
• Unraveling the choice of a new collection registration system for Museum Rotterdam
• Help the RKD make the image documentation accessible
• Project completed: Atlantis for Welzijnsband Meetjesland
• Group training on Monday, September 4

Future-proof collection management system for CBG

CBG – Center for Family History has chosen Atlantis as a future-proof collection management system for managing the extensive collection focused on family history. Based on a program of requirements, various systems were compared. We are proud to carry out this beautiful assignment and look forward to a pleasant collaboration. 

CBG is the national expertise center (the authority) in the field of family history and manages and maintains the national digital infrastructure for making Dutch historical personal data accessible in a sustainable manner. CBG is a purchasing point in the field of genetically innovative and traditional genealogical research.  They support everyone with overviews, sources, and knowledge in the field of research into kinship and searching for one’s own origins. 

Why was Atlantis chosen?

“CBG has invested a lot of time in translating its vision into a future-proof program of requirements and wishes, which was established in April 2023. Using this program of requirements as a basis, CBG requested quotes from four systems. One turned out to be very expensive and was therefore immediately eliminated. An open-source system also ultimately did not qualify. The remaining two collection registration systems did not differ much in price, but we ultimately chose Atlantis. It meets all points of the program of requirements, where the system can be configured to one’s own wishes and NDE compatibility is central.

It is also reassuring for us that we will not have to pay extra costs in the future with a growing number of users. With Atlantis, we have a license for an unlimited number of users. CBG visited a client who has been using Atlantis satisfactorily for many years. It was nice to see that the Atlantis performance was good, even with millions of records. CBG also has large datasets with millions of records. Overall, the selection process showed that Atlantis is the best choice for CBG both qualitatively and cost-wise.”

Unraveling the choice of a new collection registration system for Museum Rotterdam

The National Digital Heritage has started a blog series in which they follow Museum Rotterdam in their search for a new collection registration system. In the most recent blog, part 4, the conclusion can be read. The word is out: Museum Rotterdam chooses Atlantis. 

Registrar Dolf Ruesink states: “We have seen Atlantis in action. They have had good experiences with it at the Railway Museum. Not only were the references positive, but the system also appeals to us. An additional advantage is that the Atlas Van Stolk and the Foundation Neighborhood Collection both use this collection management system. Although these organizations no longer fall under Museum Rotterdam, we still work closely together. So it is convenient that they also use Atlantis.’”

Do you want to read how the choice for Atlantis came about and how Museum Rotterdam approached this process? Read all blog posts via the links below. 

Help the RKD make the image documentation accessible

RKD uses the crowdsourcing platform of Atlantis for various projects. The anonymization project with which the RKD aims to make its image documentation accessible worldwide without disclosing privacy-sensitive information is now open. Anyone who wants to contribute to this project can sign up as a volunteer.

A few years ago, the RKD decided to digitize the entire collection of image documentation – nearly 5 million images of artworks. This has resulted in more than 9 million scans. Although the digitization project provides the opportunity to finally make the millions of images available, the scans cannot simply be put online because they contain some privacy-sensitive information. These need to be redacted. Through Atlantis Anonymizing, a process has been initiated that automatically determines which scans are public and which are not. The scans identified as privacy-sensitive will be redacted. From now on, everyone can help check these scans. More information about the project and how to participate can be found in the full article.

Project completed: Atlantis for Welzijnsband Meetjesland

Welzijnsband Meetjesland is a collaboration between 14 OCMS from the following municipalities of Meetjesland (Belgium): Aalter, Assenede, Eeklo, Evergem, Knesselare, Lovendegem, Maldegem, Nevele, St.-Laureins, Waarschoot, Zelzate, Zomergem, Kaprijke, and Wachtebeke. Atlantis has been implemented as the Archive Management System for Welzijnsband Meetjesland. 

“Since we have been an inter-municipal archive service for more than 10 years, it was necessary to evaluate our operations. It became clear that we were hitting the limits of what was possible with our current archive approach. It was therefore necessary for us to further professionalize our archive operations. It quickly became clear to us that an archive management system could be the solution to our problems.

After much contact with various suppliers, we ultimately ended up with Atlantis.

The smooth service and good references spoke for themselves, which quickly convinced us of the product. The testing phase has now been completed, and we are excited to start working with the archive management system.”

Group training
on Monday, September 4

For new Atlantis users, the basic training is the best start to working in Atlantis! This group training is also very suitable as a refresher course for existing users. In a group training, representatives from different organizations are trained together at a favorable rate per participant. 

The topics for this basic training are:

• Logging into Atlantis and an explanation of the global components in the menu bar;
• Searching for objects, searching in search results, and saving search queries;
• Viewing search results, viewing detail information, and modifying detail information;
• Adding new objects and multimedia, including working with copies and defaults;
• Viewing relationships and establishing new relationships;
• Performing bulk actions.

The training lasts half a day and will start at 9:30 and end around 12:30. The training can be followed from your computer from home or the office. Read more about this group training via the link below and sign up.