About managing corporate history in Atlantis
Manage and register corporate historical collections, archives, or the corporate museum with Atlantis. Fully-fledged corporate heritage software is provided, offering support for corporate historical collections in the broadest sense of the word.
Corporate heritage
Companies are shaped by their past. It gives the company a message. The company’s history demonstrates authenticity, continuity, and reliability. Over the years, necessary materials have been collected, and a historical collection or corporate museum has been built up.
Documenting and managing this historical collection requires a structured and reliable approach. That is why Atlantis offers a solution that supports organizations in collecting, organizing, and making their historical materials accessible. With this powerful Corporate Heritage software, it becomes easier to make the company’s collection insightful for employees, stakeholders, researchers, and if desired, the public.
Present the past
With Atlantis, historical collections are clearly registered and managed. Thanks to its flexible structure, the platform is excellent for use as Corporate archive software for documents and archives, and as corporate museum software for the registration and location management of physical corporate objects.
This makes historical sources or collections of the corporate museum easy to find and consult. For the presentation of the public part of the collection, an Atlantis Public Environment is offered. This search environment is designed according to the organization’s corporate identity so that it can be seamlessly integrated with its own website. Such a search environment is also highly suitable for providing employees access to non-public material via a login function.
Professional management of corporate heritage
Atlantis offers a collection management solution for a wide range of corporate collections. From images, video, and audio files to specific corporate heritage collections such as promotional material, magazines, business documents, and objects. Thanks to integrated media viewers, multimedia files and documents can be viewed, listened to, or downloaded directly.
Use cases
Browse through various topics related to registering and managing collections in Atlantis.
Enrich the collection by adding personal stories, anecdotes, and memories from the public directly to the objects and visual materials.
Manage the condition and long-term preservation of collections by accurately recording and planning physical damage assessments, restorations, and periodic inspections.
Thanks to features such as annotations, stories, and crowdsourcing, the public can actively contribute to describing the collection.
Atlantis makes oral history fully searchable by directly transcribing audio fragments and linking them, accurate to the second, to relevant corporate photographs and objects.
In Atlantis, loans are recorded as a linked file containing data on the contract duration, insurance value, transport details, and the current condition of the object.
FAQ
Frequently asked questions about registering and managing corporate historical collections, complete with a concise answer. Is your question not listed? Please contact us.
Is it possible to make large quantities of scans (such as employee magazines) searchable all at once?
Yes, thanks to the integrated OCR support (Optical Character Recognition), scanned documents and PDFs become fully text-searchable. An employee can simply search for a keyword or name, after which Atlantis directly jumps to the relevant page in the digital magazine or document.
How is it arranged that the right employees can access the right collections?
Access to collections can be restricted based on user groups, ensuring that employees, external stakeholders, or the public only see the information accessible to them.
How do we handle copyrights on old promotional material and visual imagery?
Atlantis features extensive rights management functionalities. You can specify the rightsholder and any applicable usage restrictions for each collection item or file. This prevents copyrighted material from being accidentally shared publicly or used commercially.
How does Atlantis help us prepare for a company anniversary?
An anniversary requires quick selections. With the corporate heritage software, you can easily compile 'worksets'. These selections can be shared directly with the organizing committee or an external advertising agency, including the correct source citations and high-resolution files for printing.
Can different departments (e.g., Archives, Marketing, HR, and Management) work in the system simultaneously?
Yes, Atlantis is a web-based solution with extensive multi-user management. You can assign specific roles: for example, the marketing department is only given access to the high-resolution image bank for campaigns, while the Archives department manages the archives in a secure, protected environment. This allows everyone to work from the same source, but with the appropriate rights.
How does the software help protect or monitor our 'Corporate Identity' or brand history?
Atlantis functions as the memory of your brand or company. By centrally registering all logo evolutions, old packaging, advertising campaigns, and corporate identity manuals, you ensure the consistency of your brand. New designers can directly look up in the archive how a product line has developed over the decades, which is essential for 'heritage marketing'.
Does Atlantis also support the registration of 'Oral History' (stories from former employees)?
Absolutely. Corporate history often resides in the minds of (retired) employees. In Atlantis, you can link audio and video interviews directly to relevant files or photos. In addition, there is a specific stories module that includes a timeline. This allows you to link the personal story of a former director or employee directly to factual company milestones.
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